PSIONWPDATAFILE !:.Ar 6ROM::PSAPPLE.WDRPBTBody Text  p@ PTITitle1 8 h8p @ PHEHeading 2 8< h8p @ PZATitle2h88h h8p @ PZBTitle388H h8p @ PZCTitle488 h8p @ PZDHeading 1 8< 3r p@ PNONormal p@ PZENormal ZE 8p@ PZFHeading 1 ZF 8< 8p@ PZGHeading 1 ZG 8< h8p @ PZHNormal ZH @ @Xx( PZJHeading 3 8< h8p @ PZKHeading 4 < h8p @ PZLZL  h8XpPZMZM  h8XpPZNZN  h8XpPZONormal ZO88 p@ PPZPNormal ZP p @ PZRNormal ZRp p @ PZSNormal ZS8 p@ NNNormal UUUnderline BBBold IIItalic EESuperscript SSSubscript ZIZIZQZQ"1THE AWARE COMPANY Ltd.COMPANY ENVIRONMENTAL REVIEWPeriod DD.MMM.YYYY to DD.MMM.YYYYLead Reviewer: A.N Other0.1 PREFACEThis preliminary review was carried out by issuing questionnaires to key staff members and by conducting a physical audit at the sites at ..... and ..... The questionnaire papers were followed up by personal interviews where responses required clarification. The physical audit was carried out by Andrew Auditor who was accompanied by Manfred Manager.List key staff questioned and or interviewed and the subjects covered.0.2 TABLE OF CONTENTSSelf explanatory0.3 EXECUTIVE SUMMARYProvide a statement regarding the key points of the findings. The target reading group would be the Board of Directors of an organisation, and may be formatted as a set of bullet points, possibly suitable for presentation via OHP.0.4 MANAGEMENT SUMMARYIntended to provide a concise overview to company's operational management. Provide a table showing the main concerns identified during the review, cross-referenced to heading number. Possible table column headings might be:Ref. - Issue or concern - Recommendation - Risk.Finish by providing a list of applicable environmental legislation, cross-referenced to actual issues found during the review.1.0 INTRODUCTIONWhy is the review being undertaken. Mention the background to the company seeking accreditation etc.1.1 BRIEF Support an action plan to ensure legal compliance. Identify actions/improvements required to ensure that we comply with published corporate guidelines and written instructions. Provide a tool to maintain good neighbourhood relations if required. Support progress is getting right the public perspctive. Provide a working document against which actions and time-scales may be set.1.2 SCOPE & TERMS OF REFERENCETo provide a macro-level site environmental review, covering (within the resource available) the main processes and areas of the site, including the site areas and services, contractors, waste management and energy usage and procurement issues amongst others.Etc.2.0 GENERAL DESCRIPTION2.1 TYPE OF BUSINESSWhat do you do?2.2 ORGANISATION AND PERSONNELWho does what?2.3 MANAGEMENT SYSTEMS OUTLINEOther formal management systems (i.e QA), business planning.2.4 BUSINESS POLICYStart here.2.5 SITE DESCRIPTIONLocations, addresses, buildings, etc.2.6 INVENTORY OF PROCESSESMain processes on site2.7 OPERATING HISTORYHow long has the company occupied the site, have similar processes always been carried out on site?2.8 OFF-SITE ACTIVITIESService activities, etc.3.0 REVIEW OF ISO14001 REQUIREMENTSDo have an existing policy, brief gap analysis between the clause requirements of ISO 14001 and your actual operations.4.0 EVALUTION AND REGISTER OF EFFECTS4.1 ENVIRONMENTAL POLICY & MANGEMENT SYSTEMS4.1.1 IntroductionBackground information to where your company is at present and motivating forces.4.1.2 Policy EvaluationEvaluate your current policy.4.1.3 Organisation and PersonnelRelevant information.4.1.3.1 Structure, incl. roles and responsibilitiesWho is responsible for what?4.1.3.2 AuthorityWhere are the authorities defined, who authorises what?4.1.3.3 Budget/resourceAre they available to implement an action plan to act upon the findings?4.1.3.4 External linksLinks between the proposed EMS and other systems, such as Business plan, QMS and H&S.4.1.3.5 Accounting & Financial ManagementDoes you take into consideration environmental drivers and aspects; do purchasing and investment decisions include environmental evaluations.4.1.3.6 Determination of competence/trainingWhat formal training regime is in place to ensure that staff responsible for tasks that have an environmental aspect are adequately trained.4.1.3.7 Emergency PoliciesHow do you cope with unplanned events such as fire, emergency shutdown etc?4.1.4 Effects Register and Register of RegulationsList all processes and the environmental effects of your production facilities and the associated legislation governing these effects, which exist at present.4.1.4.1 Evaluation and the Register of EffectsIs the current register sufficient, does it contain enough detail?4.1.4.2 Register of RegulationsList all environmental regulations that apply to the organisation. (Include planning consents etc.)4.1.5 Summary - Environmental Policy and ManagementHow compliant are you at present, what main things need to be done.4.1.6 SWOT Analysis Environmental Policy and Management(Provide bullet points in the table)STRENGTHSWEAKNESSESWe have a policy.It is not very good.OPPORTUNITIESTHREATSImprove the policy.Loss of customer confidence.4.2 SITE ENVIRONMENTAL SETTINGIt is usual to start with some collection of data, geographical, geological, historical and meteorological and follow up in detail on areas of interest subsequently.4.2.1 Site DescriptionLocation, NGR, local & main roads, proximity to schools, farmland, housing estates, SSSI's, other features etc.4.2.2 Geology, hydrogeology and meteorologyWhat type of ground, location of water tables prevailing weather conditions.4.2.3 Pathways of EmissionsHow do your process emissions leave the site, potential and actual?4.2.4 Nature ConservationDo you have any measures current?4.2.5 Assessment of sensitivity/contaminationHow sensitive is the local environment, i.e. schools, water, parks etc. How much contamination may be currently in the ground, water air etc.4.2.6 SWOT Analysis Environmental Setting4.3 AIR4.3.1 Introduction - site processes, emissions and dispersion routesWhat processes are there? Are there fugitive emissions? Look at staining on buildings etc.4.3.2 IssuesTypes of emission, legislation etc.4.3.2.1 Baseline data & monitoringRecords, abatement equipment etc.4.3.2.2 BoilersOutput power, type, fuel, and emissions.4.3.2.3 Process 1Details.4.3.2.4 Process 2Details.4.3.2.5 Process 3DetailsRecords of any complaints, smell/odour, haze, etc.Include prosecutions if any and remedies where applicable.4.3.3 SWOT Analysis AIRStart here.4.4 WATER4.4.1 Introduction Supply sources and quality Drainage systems (process, foul, storm) Process uses Ground water4.4.2 Legislative requirements incl. Water Industry and Resources Acts 1991Record here.4.4.3 IssuesStart here.4.4.3.1 Inventory of releases to waterHeavy metals, residues etc.4.4.3.2 Input/output measurement & meteringRates of discharge, components, temperatures etc.4.4.3.3 Monitoring Effluent, incl. SamplingRecords etc.4.4.3.4 DrainageStorm and surface water, foul drains, firewater run-off etc.4.4.3.5 Surface water/groundwater contaminationVehicle washdown, above ground tank seepage etc.4.4.4 SWOT Analysis WATERStart here.4.5 WASTE MANAGEMENT4.5.1 Overview of Waste Management on Site incl.Disposal methods, on-site and off-siteTreatment, storage, reclamationMonitoring incl. of groundwater leachate etc4.5.2 Compliance with the Duty of CareHow is the duty of care assured?4.5.3 Waste RegisterTypes and sources, solids and liquids4.5.4 IssuesSegregation, landfill, recovery, recycling etc.4.5.5 SWOT Analysis WASTE MANAGEMENTStart here.4.6 STORAGEConsider, waste, oils, other liquids, above ground storage tanks (AGS) underground storage tanks (UGS), drums etc.4.6.1 OverviewWhat materials are stored how and where?4.6.2 Observations per storage types:TanksDrumsSkipsExternal machine storage areas4.6.3 RegulationsAre any of the activities listed covered by legislation?4.6.4 Spill control containmentSuitability, quantity, trained staff, disposal.4.6.5 ContaminationExisting contaminated ground, dark or stained patches etc.4.6.6 SWOT Analysis STORAGEStart here.4.7 ENERGY4.7.1 IntroductionProcess usage, general usage etc.4.7.2 Register of energy usage on siteMajor energy uses.4.7.3 Sources: issues and recommendationsElectricityInterruptible gasBoiler / CHPFirm gasGas oilWaterCompressed air4.7.4 Energy policyWho is responsible, aims, targets, monitoring efficiency initiatives etc.4.7.5 AccountabilityCosts and accounting.4.7.6 SWOT Analysis ENERGYStart here.4.8 TRANSPORT4.8.1 Introduction - corporate/privateExplain uses of transport. Company cars, delivery and service fleets, contract fleets.4.8.2 Spillage's and leakage'sBulk handling points, refuelling points, washdown etc.4.8.3 Driver disciplineSwitching off engines when idling, route optimisation, journey planning etc.4.8.4 Private vehiclesAvailability of public transport, car sharing, promotion of alternate forms of transport, car parking etc.4.8.5 Transport & environmental policyDo you have one? What environmental measures does it contain?4.8.6 SWOT Analysis TRANSPORTStart here.4.9 OFFICE PRACTICE & RESPONSIBILITIES4.9.1 IntroductionReduce, reuse and recycling initiatives, electronic office, email etc.4.9.2 PurchasingPolicyProbity of suppliers4.9.3 Stock controlLevels of stock, storage etc.4.9.4 Use of energyElectronic power saving measures, lighting, heating and air conditioning etc.4.9.5 Investment policiesLow cost; short term payback or longer-term views. Amortisation policies.4.9.6 Reuse/repair/recyclingReuse/cascading of older office equipment, BER decisions. Replacement policy etc.4.9.7 SWOT Analysis OFFICE PRACTICEStart here.4.10 NUISANCE4.10.1 IntroductionStart here.4.10.2 RegulationLocal orders, planning consents etc4.10.3 Nuisance & complaints registersLocation, what records are kept etc?4.10.4 Issues and recommendationsNoiseOdourDustVibrationVisual impact or buildings etc.4.10.5 Management and control of nuisance & complaintsStart here.4.10.6 SWOT Analysis NUISANCEStart here.4.11 SPECIAL SUBSTANCES4.11.1 IntroductionProcesses, raw materials, residues etc.4.11.2 Register of special substancesMaterials, types, hazards (ecological and human)4.11.3 Management and controlEmergency procedures, COSHH etc.4.11.4 SWOT Analysis SPECIAL SUBSTANCESStart here.4.12 KNOWN OR SUSPECTED CONSEQUENCES OF PAST ACTIVITIES, PRODUCTS AND SERVICES4.12.1 IntroductionHistorical perspectives, previous land uses, potential for contamination.4.12.2 RegisterStart here.4.12.3 IssuesStart here.4.12.4 SWOT Analysis PAST ACTIVITIESStart here.5.0 STRENGTHS, WEAKNESSES, OPPORTUNITIES, THREATS (SWOT) ANALYSESCopy all SWOT tables into this section as a complete reference.6.0 REGISTER OF REGULATIONSStart here.7.0 OBJECTIVES AND TARGETSProvide some form of risk analysis to weight your priorities. Provide verifiable objectives and targets for implementation.8.0 MANAGEMENT PROGRAMMEState how you will manage the measures described in 8.0 above9.0 MANAGEMENT MANUALProvide a cross-reference to your forthcoming or existing management manuals10.0 OPERATIONAL CONTROLDetails of how you will monitor your EMS11.0 ENVIRONMENTAL MANAGEMENT RECORDList all known and likely environmental and legal record keeping requirements and retention periods.12.0 AUDITSRecords pertaining to verification audits either company or third party.13.0 REVIEWSRecord any subsequent reviews carried out to provide further verification or more detailed technical information.APPENDIX 1SCHEMATIC DIAGRAMAPPENDIX 2LINKS TO ISO 14001: 1994APPENDIX 3VISUAL REPRESENTATIONAPPENDIX 4THE AWARE COMPANY LIMITEDAPPENDIX 5EXISTING AND PROPOSED ENVIRONMENTAL STRUCTURESAPPENDIX 6ENVIRONMENTAL IMPACT ASSESSMENTAPPENDIX 7ENVIRONMENTAL IMPACT ASSESSMENT _ CHECKLISTAPPENDIX 8"RED LIST"The "Red List" of Substances - Mercury and its compounds - DDT - Hexachlorobutadiene - Endrin - Dichlorvos - Atrazine - Triphenyl tin compounds - Tributyl tin compounds - Azinphos methyl - Cadmium and its compounds - Pentachlorophenol - Aldrin - Dieldrin - 1,2-dichloroethane - Simazine - Trifluralin - Malathion - Gamma-hexachlorocyclohexane - Hexachlorobenzene - Trichlorobenzene - Polychlorinated biphenyls (PCB's) - FenitrothionEndosulfanThe "Red List" can be found in :1. The Environmental Protection (Prescribed Processes and Substances) Regulations 1991. (Here the "Red List" substances are "prescribed" substances)2. The Trade Effluent (Prescribed Processes and Substances) Regulations 1989, amended '90/'92. 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